Procurement Support Officer

Additys is looking to reinforce its team with a strong communicator to take ownership of the logistics process of the order handling, purchase and to support sales activities. This to support Additys in its growth.

Role description:

• Order handling from the order receipt, through the entire supply chain process to invoicing.
• Take care of all related documents: order confirmation, export documents, transport documents, invoice,CoA…
• Proactively communicate with customers on leadtime, forecast, export formalities, available quantities,…
• Make sure all transactions are properly registered in our newly implemented ERP system.
• Organise sample shipments.
• Be the focal point of contact for our transporters and make sure the right logistics solution is found with a good balance in service & cost.
• Focal point for communication with external warehouse partners: send loading/unloading instructions, plan repackings, communicate on relabelling,…
• Primary contact for our customs agent.
• Send purchase orders to suppliers and follow-up the purchase process (transport, booking in lots, invoices,…)
• Support manager on quality management and follow-up. Eg request quality information to suppliers and share with customers.
• Help the process of continuous improvement of our ERP system. (EG implementation of communication in more languages)
• If affinity, support in the development of commercial information (brochures, website,…)

Qualifications:

• Preferably someone with a bachelor or master in supply chain, sales, business or communciation
• Good and fast communicator
• Fluent use of several IT applications: excel, word, ERP (Microsoft business central),…
• Ready to work independently in a small team, entrepreneurial spirit, hands-on (there will be a lot of learning on the job but also possibilities to follow external training).
• Languages: English and French are a must, Dutch, German or any other languages are an asset.
• Be punctual and precise on administrative documents
• Service oriented towards customers.
• Problem solver (for example when a supply chain issue needs fast action)
• Previous experience in customer service, supply chain, logistics, chemical distribution, etc is an asset.

Offer:

• A challenging and varied job in a healthy company with growth ambitions, possibility to grow together with the company
• Salary conforms experience and education
• You will be intensively trained and coached by the generalThe European Money Markets Institute is recruiting a Procurement Support Officer– Apply Now!

  About the European Money Markets Institute

  The European Money Markets Institutedevelops and administers robust benchmarks, such as EURIBOR, that are essential for financial markets and the broader economy.

  • We believe that harmonised and transparent money markets are key for funding the economy. This brings up economic stability and growth which, in turn, increase society’s resilience.
  • We act as a trusted partner with a strong sense of ethics.
  • We are an international non-for-profit association working for the public good by facilitating the smooth functioning of euro money markets and fostering their further integration.
  • We promote labels, such as STEP, standards, and practices that enable harmonised access to markets.
  • We explore new initiatives, such as fallback rates, to answer market needs.
  • We are a committed and open-minded multinational team which provides a diversity in expertise, ensuring transparency, excellence, and integrity.

  The European Money Markets Institute was founded in 1999 – along with the introduction of the euro – by the national banking associations of the Member States of the European Union. Based in Brussels, the Institute has Europe anchored in its DNA.

  More info about EMMI can be found here.

  Your Team

  You will be part of the Corporate Services (CS) unit. The mission of the Corporate Services Unit is to maintain a solid, reliable and trusted environment for EMMI’s employees and provide support to business activities by delivering effective and efficient Finance, Human Resources, Legal, Procurement and logistics services

  Your Role

  The position ispermanent, full-time and Brussels-based . The Procurement Support Officer will:

  • Coordinate and maintain the framework for third-party management, including policies, procedures and associated implementation tools, in collaboration with finance, legal, risk and compliance functions.
  • Ensure alignment with organizational standards and industry best practices for effective third-party management.
  • Develop and coordinate the annual plan for third-party oversight activities
  • Coordinates the monitoring of contractual arrangements, including definition and management of the annual planning for the implementation of the third-party oversight activities
  • Prepare and maintain accurate registers and logs of third parties and contracts in collaboration with the contract owners, Risk and Legal.
  • Prepare and deliver reports on third-party management for the management and governing bodies, as relevant.
  • Promote awareness across the organisation, providing advice and support to contract owners, ensuring stakeholders are equipped to comply with the third-party management framework and effectively apply associated procedures and tools.
  • Act as back up for finance operational tasks to strengthen business continuity in finance activities

  Your qualifications & experience

  You have the following qualifications and experience:

  • Master in Business Administration, Finance, Legal or similar;
  • +/- 2 years of relevant experience in procurement, legal, finance, risk, etc
  • Knowledge of third-party management tools and practices

  Your Skills

  • Excellent command of English and another language of the EU (oral and written)
  • Analytical skills & Critical thinking
  • Solution-oriented
  • Communication & change management skills

  Your behavioural attributes

  You commit to implement the following behavioural attributes:

  • Teamwork: we work in an environment of trust, we favour the exchange of information and stimulate the debate of ideas; we support each other in order to achieve the same common goal.
  • Accountability and result oriented: we are committed to focussing on effective results and we stand accountable for our actions and their consequences.
  • Learning and developing: we seek constantly to develop our abilities, knowledge and skills and embrace acquiring new skills.

  Our Values

  Our values are the following :

  • Transparency and Harmonisation: we promote transparency and harmonisation as we believe that transparent and harmonised financial markets are key for funding the economy. This brings up economic stability and growth, which in turn increase society’s resilience.
  • Integrity: we act as a trusted partner with a strong sense of ethics.
  • Operational excellence: we deliver the best possible output quality following robust, resilient, and efficient processes.

  We Offer

  • The advantage of a small organisation fostering a collaborative, dynamic and international environment.
  • Contributing to challenging work assignments.
  • Benefiting from flexible working time and homeworking possibilities.
  • A competitive salary package.

  Procurement Support Officer – Apply Now!

  Are you ready to take the next step in your career? Join our dynamic team at EMMI as a Procurement Support Officer! If you’re seeking an impactful role in a collaborative and engaging environment, we look forward to receiving you application!

  How to Apply:

  Please note that we will only consider applications sent via email to recruitment@emmi-benchmarks.eu. Applications submitted through LinkedIn or any other platform will not be considered. When applying, please make sure to include your CV, a motivational letter (with salary expectations), and two references. Only shortlisted candidates will be contacted.

  Application Deadline:

  Don’t miss out! Submit your complete application by Monday, 3 March to be considered for this role.

  Interview Process:

  · Shortlisted candidates will be notified by 14 March.

  · The first round of interviews will be held via Teams on 17 & 19 March.

  · If selected for the next stage, you will be invited to complete a personality test and prepare a presentation on a topic provided by us. The second round of interviews will be conducted in person at the EMMI Office (56, Avenue des Arts, 1000 Brussels) between 24 & 27 March.

  Take the next step in your career with EMMI. Apply today!

  For more information visit EMMI website: https://www.emmi-benchmarks.eu/